To Permit Majority Voting in Electronic Decisions for Synod Boards and Agencies

Ov. 9-45

To Permit Majority Voting in Electronic Decisions for Synod Boards and Agencies

WHEREAS, Electronic voting is a valuable tool for the Synod’s boards and agencies, enabling prompt and efficient decision - making when in-person meetings are not feasible; and

WHEREAS, The current requirement of agencies of the Synod for unanimous consent in electronic voting can delay essential decisions, potentially hindering the responsiveness and effectiveness of Synod governance; and

WHEREAS, A majority or supermajority voting requirement for electronic decisions provides flexibility while still ensuring a strong consensus, which may be sufficient for most governance matters;

and

WHEREAS, Missouri Nonprofit Corporation Law (§ 355.286)

allows majority voting in electronic decisions unless a greater requirement is specified in an organization’s articles of incorporation or bylaws, thereby providing a legal foundation for this practice; and

WHEREAS, The need for discussion and deliberation is a valid concern in electronic voting, and the adoption of asynchronous communication practices can support meaningful dialogue without delaying decision timelines; therefore be it

Resolved, That the Nebraska District in convention memorialize the Synod to amend its policies to permit majority or supermajority voting in electronic decisions conducted by its boards and agencies, in accordance with Missouri Nonprofit Corporation Law; and be it further

Resolved, That the Synod encourage boards and agencies to facilitate asynchronous discussions prior to electronic votes, using secure and accessible online platforms (such as forums or dedicated

messaging channels) where members can raise questions, provide feedback, and review responses from others; and be it further

Resolved, That the Synod recommend best practices for asynchronous communication, such as establishing a minimum discussion period, setting clear guidelines for questions and responses, and designating a board member or facilitator to monitor and summarize key points, ensuring a balanced and comprehensive discussion; and be it finally

Resolved, That the Synod provide training and resources on best practices for conducting electronic votes and asynchronous discussions, helping boards and agencies to make decisions thoughtfully, transparently, and in alignment with governance principles.

Nebraska District